Privacy Policy | Propel Recruitment

March 13, 2026

Propel Recruitment LLC (“Propel Recruitment,” “Propel,” “we,” “our,” or “us”) respects your privacy and is committed to handling personal information in a professional and responsible manner. This Privacy Policy describes how we collect, use, store, disclose, and otherwise process personal information in connection with our website, recruiting activities, communications, candidate sourcing and evaluation, client relationships, and related professional services.

This Privacy Policy applies to personal information collected through our website, contact forms, communications with our team, third-party recruiting and networking platforms, referrals, candidate interviews, client interactions, and other channels through which individuals engage with Propel Recruitment.

By using our website, submitting information to us, communicating with us, applying for opportunities through us, or otherwise interacting with our services, you acknowledge the practices described in this Privacy Policy.

1. Who We Are

Propel Recruitment LLC is a recruiting and talent placement firm that provides professional recruiting services to employers and supports candidates in identifying and pursuing employment or consulting opportunities. Our services include sourcing, screening, interviewing, evaluating, and presenting candidates to client organizations, as well as communicating with clients and candidates regarding open roles, qualifications, hiring needs, and potential professional opportunities.

For purposes of this Privacy Policy, Propel Recruitment is generally the business responsible for determining how and why personal information is collected and used in connection with its own recruiting and business operations, except where another party’s privacy policy separately applies, such as when you interact directly with a third-party platform.

2. Information We Collect

The personal information we collect depends on how you interact with us. In the course of operating our recruiting and talent placement business, we may collect the following categories of information:

Contact Information

We may collect personal identifiers and contact details such as your name, email address, phone number, mailing address, LinkedIn profile information, employer name, professional title, and other similar contact information. Through our website contact form, we currently request a user’s name and either a phone number and/or email address, together with any information the individual chooses to provide in an open-ended message or notes field.

Candidate and Professional Background Information

When you engage with us as a candidate, we may collect information relating to your professional background, qualifications, and job search. This may include your resume or CV, employment history, education, credentials, licenses, skills, qualifications, references, interview feedback, compensation expectations or target compensation ranges, role preferences, geographic preferences, work authorization status, and whether you may require immigration sponsorship in the future. We may also maintain internal notes regarding your qualifications, experience, communications with us, and potential fit for particular opportunities.

In addition, through the “Opportunities” page on our website, candidates may be directed to or interact with our third-party recruiting platform provider, Loxo, in order to view openings, upload a resume, submit application materials, or create a candidate profile. In those circumstances, we may receive and access the information submitted through that channel in connection with our recruiting operations.

Client and Hiring Information

When you engage with us as a client or prospective client, we may collect business and professional information such as contact names, email addresses, phone numbers, company information, job descriptions, hiring requirements, compensation parameters, interview feedback, hiring timelines, organizational goals, and other information relevant to providing recruiting services.

Communications and Inquiry Information

We collect information contained in communications with us, including information you provide through website forms, email, phone calls, LinkedIn messages, text messages, referrals, interviews, candidate submissions, or other communications with our team. This may include general recruiting inquiries, interest in particular roles, interview scheduling details, and information voluntarily disclosed during the recruiting process.

Limited Sensitive or Contextual Information Voluntarily Shared

Propel Recruitment does not intentionally collect highly sensitive personal information such as Social Security numbers, bank account information, credit card information, or medical records through its website. However, during recruiting conversations or related communications conducted outside the website, a candidate may voluntarily disclose limited contextual information relating to personal circumstances that affected their employment history or availability, such as leave related to health matters, maternity leave, caregiving responsibilities, or similar personal events. Where relevant to understanding a candidate’s professional timeline or work history, limited internal notes summarizing that information may be recorded within our systems.

In addition, financial information we collect from candidates is generally limited to compensation-related information relevant to employment opportunities, such as compensation expectations, target compensation, or prior compensation information if voluntarily disclosed and where permitted by applicable law.

Information Obtained from Third Parties

We may receive personal information from third parties as part of our recruiting and sourcing activities. These sources may include job boards, LinkedIn and LinkedIn Recruiter, Loxo, referrals from clients or professional contacts, other candidates, publicly available professional sources, and other recruiting-related platforms or tools. Information received from such sources may include resumes, employment history, contact information, professional profile information, application materials, and other business-related information relevant to candidate sourcing and recruiting.

Website Usage Information

We may also receive limited website usage and traffic information through our website hosting or related service providers, such as Wix. This information may include high-level analytics and activity data such as site sessions, search or query activity submitted through the site, unique visitor counts, page traffic, page visits, and similar usage statistics. This information is generally aggregated or de-identified at a high level and is used to understand website activity, improve site functionality, and evaluate general engagement with our website. We do not use this analytics information to identify specific individual visitors unless otherwise stated in this Privacy Policy or required for security, legal, or operational purposes.

3. How We Collect Information

We collect personal information through a number of channels in the ordinary course of our recruiting and business operations.

We may collect information directly from you when you complete our website contact form, email or call us, text us, communicate with us through LinkedIn, participate in an interview or screening call, share your resume or other application materials, or otherwise provide information directly to us. We also collect information when candidates apply to positions through third-party platforms such as LinkedIn or other job posting sites, and when clients, referral sources, or professional contacts share information with us in connection with a recruiting need or candidate introduction. In addition, our team may collect and maintain information obtained through conversations, referrals, sourcing activity, and professional networking in connection with the recruiting process.

4. How We Use Information

We use personal information for legitimate business and professional purposes related to recruiting, talent placement, business administration, and relationship management.

These purposes include evaluating candidate qualifications and professional background, understanding a candidate’s career interests and compensation expectations, assessing potential fit with client opportunities, presenting candidates to prospective employers, communicating with candidates about roles and interviews, understanding client hiring needs and role requirements, coordinating the recruiting process, maintaining candidate and client records, building and maintaining a professional network and talent pipeline, responding to inquiries submitted through our website, operating our internal systems, supporting our day-to-day business operations, and complying with applicable legal or contractual obligations. Propel Recruitment does not collect personal information for the purpose of selling data to third parties or for unrelated marketing or advertising activities.

We may also use personal information to protect our business, enforce our rights, prevent misuse of our services, respond to legal requests, and maintain appropriate internal records.

5. Legal Bases for Processing

Where applicable under privacy laws that require a legal basis for processing, Propel Recruitment generally processes personal information on one or more of the following grounds: your consent or direction, the performance of services requested by you or by a client, our legitimate interests in operating a recruiting and staffing business, compliance with legal obligations, and the establishment, exercise, or defense of legal claims.

For example, we may process candidate information because the candidate has chosen to engage with us regarding professional opportunities, because a client has requested recruiting services and we have a legitimate business interest in evaluating and presenting qualified candidates, or because we need to maintain business and compliance records. Where we rely on consent, you may withdraw that consent as permitted by law, although doing so may affect our ability to continue considering you for opportunities or providing services.

6. How We Share Information

We may share personal information as reasonably necessary to operate our recruiting business and provide our services.

With Prospective Employer Clients

As part of the recruiting process, we may share candidate information with prospective employer clients when presenting candidates for employment or consulting opportunities. This typically occurs with the candidate’s knowledge and in furtherance of facilitating potential job placement. Information shared may include resumes, professional background information, interview feedback, qualifications, compensation expectations, and other information relevant to the opportunity.

With Candidates

We may share information about client organizations, open roles, interview processes, and hiring requirements with candidates when discussing employment opportunities, coordinating interviews, or evaluating fit for a role.

With Service Providers and Business Support Partners

We use third-party providers to support our business operations, and those providers may store, host, access, or process personal information on our behalf as part of providing their services. Based on the questionnaire, these providers may include Fox Hire, Loxo, LinkedIn Recruiter, Google Workspace, People 2.0, QuickBooks, Stone Soup Consulting, and Sysgen Pro. These providers may have access to information as necessary to perform services related to recruiting operations, sourcing, communication, internal administration, financial management, document storage, and professional support functions.

For Legal, Compliance, and Protective Purposes

We may disclose information if we believe doing so is necessary or appropriate to comply with applicable law, legal process, governmental request, subpoena, court order, contract enforcement, or to protect the rights, safety, property, systems, personnel, clients, candidates, or legal interests of Propel Recruitment or others.

In Connection with Business Transactions

If Propel Recruitment is involved in a merger, acquisition, financing, reorganization, sale of assets, or similar business transaction, personal information may be disclosed as part of that transaction subject to appropriate confidentiality and legal protections.

Propel Recruitment does not sell personal information to data brokers or unrelated third parties, and does not share personal information for purposes unrelated to recruiting and business operations as described in the questionnaire.

7. Third-Party Platforms and External Sites

Propel Recruitment uses or interacts with third-party platforms in connection with its recruiting operations. These may include applicant tracking and CRM platforms such as Loxo, professional networking and sourcing platforms such as LinkedIn and LinkedIn Recruiter, job boards, video conferencing tools, communication platforms, and internal business systems.

Job listings displayed on Propel Recruitment’s website may direct users to third-party platforms, including Loxo-hosted listings or application pages. When you interact with a third-party platform, that platform may collect and process personal information under its own terms and privacy policy. Propel Recruitment is not responsible for the privacy, security, or data-handling practices of third-party platforms that are not under its control, and users should review the applicable privacy policies and terms of those services.

8. Data Storage and Security

Propel Recruitment stores information in systems used to support its recruiting and business operations. Based on the questionnaire, the majority of candidate and client information is stored within Propel Recruitment’s applicant tracking system, Loxo. Additional professional profile information may be maintained within LinkedIn Recruiter, and limited internal information may also be maintained within Google Workspace, such as candidate resumes, internal spreadsheets or documents used to track candidate pipelines, compensation ranges, or recruiting activity.

We use administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, use, disclosure, alteration, or destruction. These measures include password-protected systems, access controls, and internal limitations on access to authorized personnel who require the information for legitimate business purposes.

However, no method of data transmission over the internet, electronic storage system, or third-party platform is fully secure. As a result, while we take reasonable steps to protect personal information, we cannot guarantee absolute security, and users provide information at their own risk.

9. Data Retention

We retain personal information for as long as reasonably necessary for the purposes described in this Privacy Policy, including to support ongoing recruiting relationships, maintain candidate and client records, facilitate future opportunities, comply with legal obligations, resolve disputes, enforce agreements, and protect our business interests.

Because recruiting often involves ongoing professional relationships and future matching opportunities, we may retain candidate and client information even if an immediate placement or engagement does not occur. At the same time, we will review and respond to reasonable requests to access, update, or delete personal information, subject to legal, contractual, operational, and record-retention needs. The questionnaire specifically notes that certain information may need to be retained for legitimate business purposes, including recruiting records, legal compliance, and ongoing professional relationships.

10. Your Choices and Rights

Depending on your location and the nature of your relationship with Propel Recruitment, you may have certain rights or choices regarding your personal information.

You may request access to, correction of, updating of, or deletion of personal information you have previously provided to us. You may also request that we stop collecting additional information from you going forward by contacting us directly. According to the questionnaire, users may make such requests by email, phone call, or a response through LinkedIn, and Propel Recruitment will respond to reasonable requests consistent with applicable privacy laws and legitimate business retention needs.

Please note that even where deletion is requested, we may retain certain information as necessary to comply with law, preserve required records, complete ongoing engagements, protect legal rights, prevent fraud or misuse, or maintain appropriate business files.

If you no longer wish to be contacted regarding roles or recruiting matters, you may let us know and we will take reasonable steps to honor your request, subject to the same limitations above.

11. Cookies and Tracking Technologies

Based on the completed questionnaire, Propel Recruitment does not currently use cookies or similar technologies for analytics, advertising, ad tracking, ad performance measurement, or user preference tracking as described in the questionnaire, and does not use a third-party cookie management or developer service for those purposes. The questionnaire also states that Propel Recruitment does not collect personal information through website cookies or third-party analytics tools for recruiting purposes beyond standard website functionality.

If Propel Recruitment later implements cookies, analytics tools, or other tracking technologies beyond standard website functionality, this Privacy Policy may be updated accordingly.

12. Children’s Privacy

Propel Recruitment’s website and services are not directed to children under the age of thirteen (13), and Propel Recruitment does not knowingly collect personal information from children under 13. If we learn that we have inadvertently collected personal information from a child under 13 without appropriate legal authorization, we will take reasonable steps to delete that information.

13. International Data Transfers

Propel Recruitment is based in the United States, and personal information may be stored and processed in the United States and in other jurisdictions where Propel Recruitment or its service providers operate.

The questionnaire indicates that Propel Recruitment may share limited candidate or recruiting-related information with an offshore recruiting support provider located in the Philippines, Sysgen Pro, which assists with sourcing and recruiting operations. According to the questionnaire, that relationship is governed by contractual confidentiality and non-disclosure obligations, and access is limited to information necessary to perform recruiting support functions on Propel Recruitment’s behalf.

If you are located outside the United States, please understand that your information may be transferred to, stored in, and processed in jurisdictions that may not provide the same level of data protection as your home jurisdiction. By interacting with Propel Recruitment, submitting information to us, or using our services, you acknowledge and, where required by law, consent to such transfers.

14. California Privacy Disclosures

Propel Recruitment conducts business in California and may collect personal information from individuals located in California as part of its recruiting and professional services activities. The questionnaire states that Propel Recruitment does not offer financial incentives, compensation, or other benefits in exchange for the collection, use, or sharing of personal information.

To the extent applicable under California privacy law, California residents may have rights to request access to certain personal information, request deletion of certain personal information, request correction of inaccurate personal information, and receive information regarding categories of personal information collected, sources of collection, purposes of use, and categories of third parties to whom information is disclosed. Propel Recruitment does not sell personal information, and this Privacy Policy does not describe any sale of personal information.

California residents who wish to exercise applicable privacy rights may contact Propel Recruitment using the contact information listed below. Propel Recruitment may take reasonable steps to verify the identity and authority of a requestor before responding.

15. Other State Privacy Rights

Individuals located in other U.S. states may have privacy rights under applicable state law depending on the jurisdiction and the extent to which the law applies to Propel Recruitment’s business. Propel Recruitment will review and respond to requests consistent with applicable law, the nature of the relationship, and legitimate business, legal, and operational retention needs.

Because the questionnaire does not confirm whether statutory thresholds have been met for all other state privacy regimes, this Privacy Policy does not overstate the applicability of any particular state law beyond California. Instead, Propel Recruitment reserves the right to respond to verified privacy requests as required by applicable law.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal obligations, service providers, website functionality, or business operations. When we do, we may revise the “Last Updated” date above and provide notice as appropriate under the circumstances.

The questionnaire states that users will be informed of changes through a confirmation email response. More generally, updated versions may also be posted on the website or otherwise provided in writing. Your continued interaction with Propel Recruitment after an updated Privacy Policy becomes effective constitutes your acknowledgment of the revised policy to the extent permitted by law.

17. Contact Information

If you have questions about this Privacy Policy, or if you wish to request access to, correction of, or deletion of personal information, you may contact:

Propel Recruitment LLC
205 DeAnza Blvd., Suite 185
San Mateo, CA. 94402
Nicole.magaddino@propelrecruitment.com
650-291-0430